INDIAN SOCIETY FOR HEAT AND MASS TRANSFER
The registered office and the head quarters of the Society shall be
located in the IIT Campus, Chennai 600 036.
As found in the Memorandum.
In this constitution unless the context otherwise requires:
- The Society means the Indian Society for Heat and Mass
- The President means the President of the Society.
- The Vice-President means the Vice-President of the Society.
- The Secretary means the Secretary of the Society.
- The Treasurer means the Treasurer of the Society.
- The joint Secretary means the joint Secretary of the Society.
- The Council means the Governing Council of the Society
constituted as provided in these rules.
- The Group means the group of members interested in specific
branches of heat and mass transfer and heat transfer
- The Convener means the Convener of the group.
- The office means the place from where the secretary of the
Society functions during his time.
- The month means the month according to Gregorian calendar.
- The financial year means the 12 months ending on the 31st
date of December.
The Society for the purpose of registration is declared to
consist of a unlimited number of members.
- The membership shall consist of “Ordinary members,
Institutional members. Life members and Fellows of the
- Any individual, institution, organization or association engaged
or interested in teaching/research/application with reference to
heat and mass transfer knowledge is eligible for membership.
- Application for membership shall be made on the prescribed
form obtainable from the office of the Society.
- Every application for membership shall be supported by at
least two members of the Society.
- The council reserves the power to refuse admission to any
applicant without having to assign any reason for its refusal.
Persons over 21 year of age, having a Master’s degree in Science
or a Bachelor’s degree in Engineering or Technology with two years
experience in Teaching/Research/Industry.
- Any member contributing a lump sum admission fee as
fixed by the General Body from time to time to the fund
of the society shall be declared to be a “Life Member of
- A life member shall have the same rights and privileges
as an ordinary member.
- Institutional members shall be partnership firms,
corporations, organizations, institutions etc., who are
interested in or connected with the heat and mass
transfer industry and whose admission, the council
considers, would contribute to the interests of the
- Every institutional member shall have the right to
nominate two representatives to attend business
meetings of the society and will be eligible to receive
priced or unpriced reports/publications on the same
conditions as applicable to the ordinary members.
They shall not have the right to vote and participate in
the annual general body meetings.
- Admission fee and annual subscription shall be charged from
members whether they are for the time being residing in India
- The admission fee and annual subscription rates for ordinary,
life, institutional and foreign members shall be determined
from time to time in intervals of not less than five years by the
- Members going out of India leave not exceeding three years
will be deemed as members in India during the period of their
- Annual subscription is payable on the 1st January each year
irrespective of the date of admission, but members admitted
aft 1st July shall be required to pay only half the current
subscription and those admitted in the month of December
shall pay the full annual subscription which shall cover the
period of the following year. In all cases the admission fee
must be paid.
- Termination of Membership
If any member of the society leaves his/her subscription in
arrears for three months and fails to pay such arrears within
one month after a written demand by the Secretary his/her
name shall be struck off from the register of members and
he/her shall thereupon cease to be a member.
The Council shall have the right to terminate the membership
of any member provided a resolution of termination of
membership shall be passed by a 2/3 majority of those
present at the meeting of the Council.
A member desiring to resign shall send a written communication to
the Secretary, who shall report it to the Council which may accept it
and announce the resignation provided the dues and other
indebtedness of that member have been settled upto the time of
mailing of his/her resignation. He/she is then deemed to have
resigned “in good standing” and if subsequently the member wishes
to join the Society again, no admission fee shall be charged.
- The officers of the society shall be a President, four vice-
Presidents, Secretary, Treasurer and a joint Secretary who
shall hold office as follows:
- All officers shall hold office for two years. The term of office
shall begin at the close of the annual meeting at which they
are elected and each officer shall hold office until his
successor takes over.
- A vacancy in the office of the President shall be filled by the
senior most vice-President until the end of the term. All other
vacancies shall be filled by the council.
- No officer shall receive, directly or indirectly any sales
compensation or emoluments from the society, either as such
officer or in any other capacity, unless authorized either by the
by-laws or by a vote of the majority of the entire council.
- No revision or amendment of this constitution shall affect the
tenure of office of any duly elected and incumbent Officer.
- Prior to July 1st of each election year, the Council shall appoint
a nominating committee of five members, not more than three
of whom may be officers or members of the council who shall
send to the Secretary prior to the ensuing September 1st its
nomination for one or more candidates for each of the offices
to be filled, except that for the Vice-Presidency at least 4
persons shall be nominated.
- In selecting candidates for the Presidency, the members of
the nomination committee shall be limited in their choice to
persons who have been or are currently members of the
council and who have been active in promoting the objectives
of the Society.
- It shall be the duty of the nominating committee to notify each
candidate of his selection and any candidate desiring to
withdraw his name may do so within one week of such
- At the Council meeting held prior to October 1st and later than
September 1st in each election year, the Council shall appoint
three tellers who shall not be members of the Council, and
three alternates. Should the Council meeting not be held, the
President shall appoint three tellers and alternates, who shall
be notified by the Secretary.
- The actual voting shall take place at the biennial meeting.
The voting shall be by secret ballot and be supervised by the
tellers or their alternates. They shall be responsible for
counting the votes. The tellers or their alternates shall prepare
and sign a report of the results of the election, which shall be
handed over sealed to the Secretary who shall deliver it to the
Presiding Officer of the meeting to be opened by him and
reported to the meeting. The Presiding Officer shall then
declare the eligible persons receiving the greatest number of
votes to be duly elected to the respective offices. The results
of the election shall be published as soon as possible
thereafter in the Transactions of the Society.
- The Officers are eligible for reelection.